How to Coordinate Thousands of Vehicles on the Road

fleet routing

When doing fleet routing in your business, the product or service is not the only focus. Several factors need to be resolved, especially when tracking thousands of vehicles. You will find them in this article.

1. Preparation

Aside from the central role played by the dispatch software, you are also expected to consider the cost and safety of drivers on the fleet. That is why there is an innovation needed for your ideas through planning and preparation. You must look through the following:

Internet: The internet has been an instrument for connecting and extending the communication. It is an essential matter in your vehicle management.

Big Data Storage: While the internet connects, there must also be a volume to store in transferred information. This is used to manipulate the info and develop product and control.

Driver and vehicles: These are significant because the role of the prime mover in the business relies on them. They are the ones linked to the main course of how things are going in the coordination process.

Mobile device and apps: This is the instrument by which individuals share and access transport information. This contributes to the facilitation of data information.

These are most likely what you need to be acquainted with for a structured plan of management.

2. Pre- Evaluation

After the planning and preparing, there must be a pre-evaluation of your dispatch track system. This may include the proper assessment of the items below:

Your vehicles’ value and age: The kilometers traveled by your vehicles are read through the odometer. This will determine the vehicles’ value. That will tell you if those are still capable of doing its job. The odometer will also give you an idea for the rotation probability of your vehicles. The vehicle’s age will clarify if they are still assets for your business or not.

Maintenance: You should immediately put in mind the need for regular vehicle check-ups once it covered a specific distance. Checking the odometer or setting alerts for the schedule may help in the goal of maintaining the assets.

Fuel monitor: It is not easy to see everything in single monitoring. However, you must find a way to check the fuel meter and how much an amount of money lasts in fuel usage.

Vehicle history data: Relevant data about the vehicle must be observed. It provides you information about the main fields of the course and location your vehicles are going through.

3. Performance and Production

Performance indicates productivity. In this area, you will be accustomed to the actual procedure of the road situations and driver and vehicle behaviors

Productivity: The efficiency of your vehicle gives you the awareness of the exact circumstances in your fleet system. You can measure and coordinate how your vehicles move on the road. It can be through trip and job completion, time consumption on the sites, and the general activities of your trucks. There are various types of tracking and measurement that you can choose here.

Safety: Because of technology’s contribution, there are multiple ways to gather different metrics for the improvement of the safety of drivers and the overall fleet. The use of safety alerts has also imparted a degree of security of vehicle coordination. Fleet supervisors have access to an authentic and real-time situation that resolves the specific needs of the crew and clients.

The safety aspects to be monitored include speed, acceleration, brake, and cornering.

Frequency of incidents: Safety is associated with this level. The increased the rate a company has, the higher the costs it covers. There are expenses related to the occurrence of accidents. Using metric instruments will give you a vision of the efficiency and safety of the fleet system.

Fuel budget: Fuel consumption cannot be ignored. This might be one of the highest expenses in the costing of production. You can track your fuel use through double-checking purchases, meters, or creating targets to reduce consumption.

4. Prediction

The fleet routing system is associated with great possibilities and expectations. Some scenarios can come, so you must be able to anticipate it for the construction of resolutions, at least. What to predict and expect, then?

A need for a system consultant. You might be tempted to get the best features for your fleet system as possible. You must think that the more features, the more advantages it can give you. But this is not always true. You can look for a system consultant because you cannot generalize the needs of your dispatching software and fleet management system. There might be a case to case instances, and unnecessary features could be a waste.

Twisting Reality through expectations. Your expectations can be of help. However, those anticipations are sometimes irrelevant. What you must do is develop analytical skills based on the requirement of your fleet and the experience you acquired through the process.

Future prediction. You must put into consideration the development in the five years of your venture before allowing yourself to make predictions. The period will enable you to see the future improvement your management can undergo. This has to be a preparation for your upcoming implementations.

Support requirement. The support and assurance of help are what you need to establish. This is one of the expectations you need to check with the system provide you have chosen.

5. Post-Evaluation

For end-point assessments, you must ensure the following for better vehicle management:

Data collection must be processed correctly and on a regular basis.

There must be a program for risk assessments.

Legal guidelines must be followed.

There is involvement among the people in the business.

New strategies are applied depending on incoming issues.


It is very critical to manage thousands of vehicles on the road. But through the systems upgrade brought by technology, you can rest assured that the process will be manageable. Through the pointers above, you had a visualization of how your business is utilized. The process, before, during, and after awareness, is very much needed to prolong and progress in the industry.